GeneralWhat is a preprint?A preprint is a freely accessible communication, traditionally a manuscript, that contains research findings not yet published in a peer-reviewed outlet, such as a journal or book chapter. Once the final paper is published, it can be linked to the preprint. All content posted on ESSOAr will receive a DOI that can be used in citations and links. ESSOAr also archives presentations presented at Earth, environmental, and space science meetings.Check out the great video overview our friends at ASAPbio made.What are the benefits of preprint services?You may receive comments on early work that help you improve your final published output. Your findings will be more discoverable and citable; studies have shown that posting on preprint servers increases citations. Your findings will be disseminated more quickly before finding a home for them to be published. You can establish priority, and quickly build a scholarly record. On ESSOAr, meeting presentations can be archived, curated, and cited rather than lost. Preprint services help accelerate the pace of scientific discovery, promote transparency, increase reproducibility, and support open science.What is ESSOAr?The Earth and Space Science Open Archive (ESSOAr) is a community server established to accelerate the open discovery and dissemination of early research outputs in the earth, environmental, and space sciences - including preprints, posters, and presentations given at major scientific meetings. ESSOAr is a venue for sharing preliminary communications of new research for feedback prior to peer review. Read more About Us.Is ESSOAR an international service?ESSOAr is available globally and welcomes submissions from all authors. Readers from around the world can freely view and download full content.How does ESSOAr operate?ESSOAr has an Advisory Board that provides guidance on overall development, policies, and community engagement. The Advisory Board includes representatives from leading international earth, environmental, and space science societies, along with representatives from Wiley. The server is hosted on Wiley and Atypon’s, online publishing platform, Literatum. An Editorial Board screens submissions.Do I need an account to use ESSOAr?All content on ESSOAr is free to search and browse. You can freely view abstract pages and download the full text of all content without registration. Some of ESSOAr's services do require you to sign in and connect your (free) ORCID account to a (free) ESSOAr account, including submitting content, accessing your Author or Advisor Dashboard, or setting alerts.What is ORCID? Why connect your ORCID iD with ESSOAr?ESSOAr collects your professional information from ORCID for use in our systems. You must be signed in with your ORCID credentials to submit content to ESSOAr, access your dashboard, or set up alerts. If you have not yet registered with ORCID you will be prompted to create an account there as part of the submission process.Having an ORCID iD:distinguishes you and ensures your research outputs and activities are correctly attributed to youreliably and easily connects you with your contributions and affiliationsreduces form-filling (enter data once, re-use it often)improves recognition and discoverability for you and your research outputsis interoperable (works with many institutions, funders, and publishers)is persistent (enduring)ORCID is integrated into many systems used by publishers, funders, institutions, and other research-related services. It is also a requirement of many journal manuscript submission systems and grant application forms. Giving permission for ESSOAr to connect with your ORCID iD enables us to collect your iD in a machine-readable format, and connect it to information about your research activities stored in our systems. In the future, we can also push your affiliation with ESSOAr to your ORCID record. This information is authoritative because it comes from ESSOAr, making your ORCID record more trustworthy. If you have questions or need support for your ORCID account, please contact: https://orcid.org/help/contact-usHow do I contact ESSOAr?ESSOAr is open Monday through Friday between the hours of 8:30AM and 6:00PM, United States Eastern. Support emails are answered within 2 business days.Support: email@example.comQuestions/comments: firstname.lastname@example.orgSubmitting content to ESSOArWhat content can be posted on ESSOAr?ESSOAr has a broad scope that covers all aspects of research in the earth, environmental, and space sciences. ESSOAr will accept preliminary manuscripts not yet published in a peer-reviewed outlet, such as a journal or book chapter. ESSOAr will also accept posters and presentations (as PDF files) presented at recognized scientific conferences. Posted material should be equivalent to what is typically contained in a scholarly research manuscript, including an abstract and references. Limited Supplemental Files necessary for understanding the preprint or poster and directly related to the primary content are also supported, including Jupyter notebooks. Extensive data or data sets or other supporting content should be deposited in repositories and referenced as Supplemental Links (for detailed guidance see here or here). Additional information is available in the Submission Guide. The community ESSOAr serves is diverse, but content that does not have direct relevance to the Earth, environmental, or space sciences could be posted on one of the complementary existing preprint services, such as arXiv.org, bioRxiv, ChemRxiv, or EarthArXiv.Is posting on ESSOAr considered prior publication? Can it endanger my chances of publishing in a journal?Many journals in the earth, environmental, and space sciences now explicitly allow posting of content on not-for-profit preprint servers, prior to (or concurrent with) submission to the journal. For further information, see the list of journals on SHERPA/RoMEO and select a journal for policy information. Before submitting content to ESSOAr, authors are strongly encouraged to check policies at specific journals as some require specific license types for preprints. If you are unsure, ESSOAr recommends the use of a non-exclusive license so that later publication options are not potentially limited.Can I submit content to ESSOAr that I already submitted to a journal for publication?An article must be submitted to ESSOAr before it is published by a journal. An article that has been submitted to a journal but has not yet been published can still be submitted to ESSOAr.What is the cost to submit to or read content on ESSOAr?There is no cost associated with submitting to ESSOAr, and it is free to read content on ESSOAr.Can I submit content in any language?ESSOAr only accepts submissions in English at this time. Supplements can include a translated version.What if the meeting I presented my poster at is not listed?When submitting a presentation to ESSOAr, you must select the Meeting Name of the major scientific meeting where the content was presented. The Meeting Date and Meeting Location will be automatically included once you select a Meeting Name from the drop-down menu. Submissions will usually only be allowed within a few months of the meeting date. Eligible meetings are identified and approved by the Advisory and Editorial boards. To nominate meetings that are not currently listed, contact email@example.com and include information about the meeting, sponsors, contact information for the organizers, and link to the program and abstracts.What if the journal I submitted my preprint to is not listed?When submitting to ESSOAr (preprints only), an optional "Submitted to" field is available for you to indicate the journal you have already submitted your paper to. Many Earth and space science journals are already listed and can be selected via the type-ahead search. ESSOAr will be expanding this list with time. If the journal you have submitted to is not listed, you should select "Other". To suggest journals that are not currently listed, contact firstname.lastname@example.org and include information about the journal.Do I transfer copyright of my content to ESSOAr? What do the licenses mean?Authors retain copyright to all content posted on ESSOAr. The submitting author must be the copyright holder or have the appropriate permission from the copyright holder to submit all content. ESSOAr offers four separate licenses to authors. Note that some funders require certain licenses for posting content on preprint servers, and some journals may not accept papers that are already available under a CC license. ESSOAr offers three different Creative Commons (CC) licenses:CC-BY: This license allows others to copy and redistribute the material in any medium or format, including commercially, while requiring attribution (citation) of the original work and no additional restrictions. This is the most liberal license for re-useCC-BY-NC: This license restricts any commercial reuse of the content without your permission.CC-BY-NC-ND: This license also restricts any derivative use, including translations to other languages or other transformation or remixing of the content without your permission.ESSOAr also offers a non-exclusive license, which grants ESSOAr the right to post the content but restricts other reuses. This is the most restrictive license. By posting content on ESSOAr, all authors explicitly allow mining of the content including references on for scholarly research, indexing, and enrichment. Once a license is selected and a submission is complete, it cannot be changed to a more restrictive license. The terms applicable to reuse are determined by the authors' selection of either a non-exclusive or Creative Commons license (CC-BY-NC-ND, CC-BY-NC, or CC-BY). License information is displayed in the Details tab on the publication page. Supplemental Files inherit the license selected for the preprint or poster. Authors desiring other licenses (strongly recommended for software scripts) should archive them elsewhere and reference them as Supplemental Links.How long does it take for content to post on ESSOAr?ESSOAr aims to post content within 2-4 business days after submission.Is content on ESSOAr peer reviewed? Is content checked prior to posting?ESSOAr is a venue for sharing new research for feedback prior to peer review. Content submitted to ESSOAr is not peer reviewed, edited, or typeset before being posted online. All content submitted to ESSOAr undergoes a screening by the Editorial Board that includes checking for plagiarism, offensive, dangerous, and/or non-scientific content. ESSOAr's goal is to accelerate discovery and dissemination, so the screening process is designed to be rapid. All published content represents the view and interpretations of the authors only. No endorsement of the content is implied by ESSOAr or any of its sponsors, Atypon, or Advisory Board members, or the authors' affiliations.What file formats are supported for supplemental files?Currently, only PDF files are supported for preprint and presentation content. Authors can easily add the file via a browse or through the simple submission drag and drop process.How do I input special characters (math, diacritics, etc.)?Special characters can be input in the Title and Abstract fields by copying their Unicode glyph and pasting it into the field. A complete list of characters is available in this table.What file formats are supported for supplemental files?Authors may include supplemental material (images, tables, etc.) that cannot be appended to their main PDF file and are a necessary part of the science presented in the preprint or poster. The following file formats are supported: .pdf files, image files (.jpg, .svg, .png, .gif), spreadsheets (.xlsx, .xls), text files (.csv, .tsv), and Jupyter notebooks (). Authors can easily add multiple files via a browse or through the simple submission drag/drop process. There is a 2 MB limit for supplemental files: Large datasets, videos, code, etc. should be deposited in the appropriate community repository, and referenced as a Supplemental Link.How do I update/revise my content?ESSOAr provides an Author Dashboard where you can manage and view all your submissions. If a preprint or presentation has not yet been submitted to ESSOAr, or is returned for revision, it will be saved in your Draft tab. You can Edit or Cancel a draft at any time before submission. Once you have reviewed and completed a submission, it is moved to the Submitted tab. You can still Edit or Cancel submissions in the Submitted tab. Once screening has begun, it will be moved to the In Review tab. You will not be able to Edit or Cancel submissions that are actively in review and they will show a "no action is available" message temporarily. Once content is approved it will be posted on ESSOAR immediately and move to the Approved tab.To update or revise content already posted on ESSOAr, navigate to the Approved tab, and select the preprint or presentation to be modified. For preprints only, you can click the "Update Submission Info" button to enter or change the Submitted To information to select the name of the journal you have submitted to or to manually add a link to the Version of record (final published article in a journal). This will not create a new version of your preprint. Selecting the "Revise" button will create a new version of your preprint/presentation. Each new version will retain the same DOI, but the version number (the final number at the end of the DOI) will increase, e.g .1, .2, .3 and so on. (All prior versions remain posted on ESSOAr with appropriate date and time stamps as they are part of the citable scientific record. Previous versions remain accessible via the Submission History in the Details tab on the publication page.) You may make changes to Supplemental Files or Links with a new version, or keep them the same. Edits to Supplemental Files require a new version, even if no changes have been made to the main preprint/poster.Approved content posted on ESSOAr can be revised at any time prior to accepted for publication in a journal. Please note that some journal polices do not allow authors to post new versions that include changes made during the peer review process. Authors are responsible for confirming journal policy. If any submitted content is rejected, it will appear in the Rejected tab, along with comments for the author. Any drafts that you have cancelled remain saved in the Cancelled tab. You can select the "Resume Submission" tab to edit and continue the submission at any time.What happens when my work is published?If you publish your findings in a peer-reviewed publication, such as a book or journal, ESSOAr will automatically attempt to provide a direct link from the preprint posted on ESSOAr to the Version of Record (final paper published in a journal or book) by matching the Title and First Author. You can also manually update the link by navigating to the Approved tab in your Author Dashboard, selecting the preprint you wish to update and clicking the "Update Submission Info" button. This will not create a new version of your preprint. ESSOAr hopes to add the automatic link from the preprint to the Version of Record within approximately 2 weeks of publication in the journal. This timing is dependent upon when the journal deposits to CrossRef, so please wait at least 2-3 weeks.How do I withdraw/remove content once it has been posted on ESSOAr?You cannot withdraw or remove content once it has been posted on ESSOAr. All content (preprints and presentations) receive DOI's once they are posted on ESSOAr, which makes them fully citable and part of the scientific record, including being indexed by CrossRef and Google Scholar. ESSOAr retains the right to remove any content in exceptional cases of copyright infringement or other issues that the Advisory Board deems critical.ESSOAr ServicesHow do I find content on ESSOAr?Content published on ESSOAr is organized according to broad categories across the Earth and space sciences. From the quick browse links on ESSOAr's home page, you can easily browse content by topic (using these categories), by author name, or by content type (either preprint or poster). You can search ESSOAr from the home page or the quick search bar available on every page. Search results are presented in a tabbed view by content type (preprint or presentation). ESSOAr supports advanced search functionality. ESSOAr's faceted search allows results to be filtered multiple ways, letting you drill down to easily refine search results without additional navigation. ESSOAr's search only indexes the latest version of content, and resolves to the most recent version submitted. You can access earlier versions at any time using the Submission History links in the Details tab on each publication page.How do I cite content on ESSOAr?All content posted on ESSOAr will be assigned a digital object identifier (DOI) and should be cited by DOI. Many funding agencies now allow preprint citations in grant funding proposals. Citation standards for preprints are still being refined across the community. We strongly recommend that the citation clearly indicates to the reader that the content is a "Preprint" or "Presentation." A typical citation for an ESSOAr preprint might be: Authors, Title, Preprint on https://essoar.org/ (year) DOI or including [Preprint] as part of the title.For example: Author A, Author B. 2018. My Title [Preprint]. https://essoar.org (2018) DOI: 10.1002/essoar.9AEFE5D2FC5B9940.DC63D1AC82B04BC2.1A typical citation for an ESSOAr presentation might be: Authors, Title, Poster presented at meeting name, presentation date, on http://essoar.org (year first published on ESSOAr) DOI. For example: Author A, Author B. 2018. My Title. Poster presented at AGU Fall Meeting, Dec 12, 2017, on https://essoar.org (2018) DOI: 10.1002/essoar.9AEFE5D2FC5B9940.DC63D1AC82B04BC2.1 You can click the "Download Citations" button on any publication page to download article citation data to the reference manager of your choice. More tips on using the citation tool are available here.How do I set up alerts?ESSOAr supports several email alerts: 1) Topic Alerts for new content (organized by category), 2) Citation Alerts (allowing you to track citations of a selected preprint/poster), and 3) results from Saved Searches. Once you have signed into your account using your ORCID credentials, you can adjust the desired frequency (daily, weekly, monthly, never) and format (HTML or plain text) for Topic Alerts from the Alerts tab in My Profile. Content can be saved directly to your Favorites directly from the publication page by clicking the "Add to Favorites" button. Searches can be saved directly from the top of a search results page by clicking the magnifying glass icon next to Follow Results. Both Saved Searches and Favorites can be managed from their tabs in My Profile.Is content posted on ESSOAr indexed?ESSOAr content is indexed by Google, Google Scholar, CrossRef, and other search tools.Does ESSOAr have an Impact Factor?ESSOAr is an open archive, not a journal. Therefore like other preprint servers (such as arXiv and bioRxiv), it is not indexed by Web of Science (Clarivate Analytics) and does not receive an Impact Factor.Does ESSOAr have RSS feeds?RSS is an abbreviation for Really Simple Syndication or Rich Site Summary. It is a standard for distributing updates to a web site on regular basis. ESSOAr has created RSS feeds for topic categories and saved search results. Each RSS feed provides the latest content, including new submissions and revisions. You can subscribe to a subject area's RSS feed by clicking Browse by Subject, choosing the subject area, and then clicking the RSS icon to the right of "Follow results:"Does ESSOAr provide article metricsYou can find article-level metrics in the Details tab on the publication page for each preprint/poster. Article usage based on PDF downloads is updated in real time. Additionally, altmetrics (which tracks attention an article receives in blogs, tweets, news, and other media) are provided.Does ESSOAr allow text and data mining?ESSOAr does allow text and metadata mining. ESSOAr supports and participates in the Open Archives Initiative (OAI) and is a registered Open Archive Initiative Protocol for Metadata (OAI-PMH) data-provider. ESSOAr also supports the Center for Open Science SHARE Open API and the CrossRef Metadata API. All full-text content is available on the platform and can be crawled for text and data mining purposes. Standard crawlers are allowed. Bulk downloading is not supported. The terms applicable to the mining of preprints are determined by the authors' selection of either a non-exclusive or Creative Commons license (CC-BY-NC-ND, CC-BY-NC, or CC-BY). Interested parties may limit searches to specific license types to meet their specific reuse needs.Does ESSOAr have an Open API?ESSOAr is Open API compatible. See "Does ESSOAr allow text and data mining" above.1-Click Preprint Transfer ServiceWhat is the 1-click preprint transfer service?ESSOAr supports the early and open sharing of Earth and space science research outputs as preprints before or concurrent with submission to a participating journal so that researchers can showcase their work to the global ESS community while it is under consideration at a journal. The 1-click transfer service is in an initiative to streamline the process: authors can now seamlessly transfer their manuscript to ESSOAr at the same time they submit their research to a participating journal and save time re-uploading files and re-entering information to submit a preprint.Posting a preprint on ESSOAr allows authors to:Benefit from earlier views, citations, and more collaboration opportunities. Preprints are assigned a DOI and are immediately fully citable and broadly discoverable.Get increased visibility, recognition, and establish priority and productivity for grant/hiring/tenure committees – especially valuable for early-career scientists.Comply with funder requirements, if applicable. Increasingly, funders are recommending or requiring that funded works be deposited as a preprint ahead of publication.Engage the wider community in discussion to improve their manuscript with pre-publication feedback.Join the open research community transforming scientific communication! Rapid dissemination of your findings accelerates the pace of scientific research; sharing early and often makes science better.Posting on ESSOAr does not influence the peer-review process for your manuscript submission at the journal in any way.What journals participate in the 1-click preprint transfer service?To advance the pace of Earth and space science research, the AGU has empowered authors to share research submitted to AGU publications, Ecohydrology, and River Research and Applications on ESSOAr prior to peer review. Initially, the 1-click transfer service is available through an integration between ESSOAr and eJournal Press. The majority of AGU journals are participating through their Geophysical Electronic Manuscript Submission (GEMS) system. View the full list of partner journals currently participating in the 1-click preprint transfer service.Interested Earth, environmental, and space sciences journals that use eJournal Press can now partner with ESSOAr to offer this service to their authors. Authors: would you like this option to be available at a specific journal you submit your work to? Let us know at email@example.com, and we can reach out to them about participating.ESSOAr aims to broadly serve researchers across the global ESS community—we are actively working on supporting additional journals through integrations with other major editorial office systems. If you represent an ESS society or journal, please contact firstname.lastname@example.org to discuss an integration.How does the 1-click preprint transfer service work?Initial Submissions—When submitting to a participating journal, authors are offered the opportunity to opt in. Select the "Yes! Please transfer my manuscript" option if you would like to make your research publicly available as a preprint on ESSOAr. By opting in, you agree to share submission metadata, including your email address with ESSOAr. Please note: Authors can only opt to transfer their manuscript and deposit it as a preprint at the point of initial submission to a journal.Revised Manuscripts—At present we are unable to have revised manuscripts automatically transferred to ESSOAr by the journal editorial system. (We will be working on this as a future enhancement to make the process even easier.)Approved content posted on ESSOAr can be revised at any time prior to being accepted for publication. ESSOAr encourages authors to update their initial preprint submission and upload revised version(s) as their manuscript evolves and improves through the peer review process at the journal. The submitting author can update a new version of their approved preprint directly by logging into their Author Dashboard. Note: Some journals request that authors do not post versions that include changes made in response to the journal’s reviewers’ comments; be sure to check the policy of the journal you have submitted to.Preprint posting on ESSOAr is a free, optional service and will not impact the editorial decision or time to publication at the journal.It is a requirement that all co-authors have been informed about and approve posting content on ESSOAr. More information on submitting to ESSOAr is available here: https://www.essoar.org/submissionguideWhen will my submission be transferred to ESSOAr?Your submission will be transferred to ESSOAr after it passes through the journal’s quality control check by the journal’s editorial office, prior to being sent out for peer review.How will I know when my submission has been transferred to ESSOAr?The submitting author will receive a notification via email directly from ESSOAr once the transfer is finished with a link to ESSOAr’s Author Dashboard where they must complete the draft preprint submission. Please note: The submitting author must ensure they are registered at ORCID and that the same email address entered during journal submission has been verified and set to "Everyone" or "Trusted Sources" in their ORCID profile.Additionally, all co-authors will receive a notification that the manuscript has been transferred to ESSOAr. Once the draft is completed on ESSOAr, all co-authors will receive another notification inviting them to link their ORCID accounts to the submission. The same email address entered during journal submission must be verified in their ORCID profile. Co-authors must connect their account for their ORCID iD to be validated and displayed on the posted preprint.All authors will be required to log in with or create an ORCID account to access ESSOAr. Once connected, ESSOAr will automatically add the submission to your ORCID profile.What files are transferred?Your manuscript submission file (PDF format) and metadata from your initial submission to the journal will be transferred directly to ESSOAr. For original manuscripts submitted in formats other than PDF, ESSOAr will use the merged PDF from the editorial office system. If ESSOAr cannot support the original manuscript file, a draft will still be started, but you will need to upload your main manuscript to ESSOAr directly in a supported format. Currently only PDF files are supported for the main file; Word and Latex files should be converted to PDF before upload.ESSOAr will automatically attempt to pre-populate the draft submission with the metadata (including author names, manuscript title, abstract, and funding information, if any) to save you time re-entering information. Supplemental files that meet ESSOAr’s supported supplemental file type and size limits will be included. You can also include links to additional supplemental files.What license can I assign to the preprint?You can assign the license of your choice to the preprint, prior to finalizing your submission on ESSOAr. Read more information on the available licenses here.How quickly will my submission be posted on ESSOAr after transfer?The draft with your transferred manuscript needs to be completed via ESSOAr’s Author Dashboard. All submissions to ESSOAr are assessed for suitability prior to posting, but are not peer reviewed. Submissions that pass screening will be made publicly available as a preprint in a few days, following ESSOAr’s screening process.Help! My manuscript was transferred, but I don’t see a draft submission in my ESSOAr Author Dashboard.Please double check that the same email address used during journal submission has been verified in your ORCID profile. Note: the default visibility setting of email address(es) in your ORCID profile is set to "only me", however at least one email in your ORCID profile must also be set to either "Everyone" or "Trusted parties" for ESSOAr to access. You can learn more about the privacy and visibility settings for your ORCID record here: https://support.orcid.org/hc/en-us/articles/360006897614-Visibility-settingsWhat happens to my preprint if my manuscript submission is published by the journal? What happens if it is rejected by the journal?If your preprint is published, congratulations! Once your article has been published, ESSOAr will automatically display a link to published version of record at the journal where is was accepted.If your manuscript is rejected by the journal, your preprint will remain on ESSOAr: Once a preprint is posted on ESSOAr, it becomes a part of the permanent, citable scholarly literature and cannot be removed. Authors can resubmit their research to another journal for consideration—please be sure to note that your work has been posted as a preprint on ESSOAr and cite it as part of the manuscript’s reference list when submitting to another journal. The vast majority of journals now accept submissions that have been posted on a preprint server and do not consider preprinting to be prior publication, however, authors are encouraged to check the policies at the specific journals they are considering.You can update the "Submitted To" information to select the name of the journal you have submitted/re-submitted to or to manually add a link to the Version of record (final published article in a journal) if necessary. Learn how to update/revise approved content on ESSOAr.ESSOAr is also currently working to support direct transfers of preprints directly to journals to make it the process to submit or resubmit your work for peer review simpler; this functionality will be available in future releases.Am I able to post a preprint myself?Absolutely! Even if you do not opt to use the 1-click preprint transfer service to easily post your work on ESSOAr, we encourage you to share your research to accelerate the open discovery and dissemination of Earth and space science early research outputs. You can also submit your preprint to ESSOAr directly. Please review our Submission Guide to get started.Is there an embargo policy for preprints?ESSOAr does not embargo research that has been made publicly available as a preprint. We do not suggest authors /institutions seek publicity and press coverage at the preprint stage, and instead advise that press releases are distributed at or after the time of publication of the article in a peer-reviewed journal. Authors should consult the policy of the journal they have submitted to for any additional guidance.I have shared my research early as a preprint on ESSOAr, now what?Share it! Cite it! Sign up for alerts!
ESSOAr is governed by an Advisory Board made up of leaders of the participating international Earth, environmental, and space science societies. The Advisory Board provides input on policies and practices, guides development, selects the Editor-in-Chief, and helps form the Editorial Board. Current representatives include:
The Earth and Space Science Open Archive (ESSOAr) is a community server established to accelerate the open discovery and dissemination of earth, environmental, and space science research by archiving and sharing early research outputs, including preprints, presentations from major scientific meetings, and important documents of scholarly societies.